Bookkeeping Cleanup & Catch-Up

Sunstone Ledger helps businesses bring messy or behind books back to a reliable state.
The goal is simple: reconciled accounts, corrected issues, and reports you can trust.

Cleanup & catch-up is the right starting point when balances don’t match, many transactions are uncategorized, or you need accurate reporting for a prior period.

Who this is for

  1. Books are behind by a few months (or more) and need to be updated
  2. Bank balances don’t match QuickBooks
  3. Many transactions are uncategorized or miscategorized
  4. Reports don’t look right and you can’t rely on the numbers

What’s included

  1. Scope confirmation: period to clean, accounts involved, and transaction volume
  2. Bank and credit card reconciliations for the agreed period
  3. Cleanup of uncategorized and miscategorized transactions
  4. Correction of common issues (duplicates, obvious posting errors, mapping issues)
  5. Consistent categories aligned to how the business operates
  6. Clean financial reports for the period (P&L, Balance Sheet; Cash Flow as applicable)
  7. Brief notes on key issues found and recommendations for ongoing monthly maintenance

What’s not included (typical)

  1. Tax filing and IRS representation (separate service)
  2. Formal audit/assurance engagements
  3. Legal services or contract review
  4. Reconstructing missing source documents you don’t have (we can advise what to request)

How it works

  1. Intake: confirm the period, number of accounts, and software (QuickBooks Online)
  2. Access: statements/feeds + QBO access + any sales platforms/processors
  3. Reconcile: month-by-month reconciliations until balances match statements
  4. Correct: categories, duplicates, posting issues, and reporting structure
  5. Deliver: clean reports + brief notes + a plan for ongoing monthly bookkeeping

What you get at the end

  1. Reconciled accounts for the agreed period
  2. Clean reports you can use (and build on)
  3. A clear list of recurring issues to prevent going forward
  4. Option to transition into monthly bookkeeping with a stable workflow

What we need from you

  1. QuickBooks Online access (admin if possible)
  2. Bank/credit card statements for the period (or connected feeds)
  3. List of sales channels / payment processors (Stripe, Shopify, Amazon, etc.) if used
  4. Notes on special items (loans, owner transfers, payroll provider)
Small errors accumulate when books are inconsistent:
«Three Common Bookkeeping Mistakes Small Business Owners Make».
Why clean books matter beyond tax season:
«Why Every Business Needs Bookkeeping».

FAQ

How far back can you clean up?
As far back as needed, but we usually start with the most recent months to restore control and then expand scope if required.
Will my bank balances match QuickBooks after cleanup?
Yes—reconciliation is the foundation of cleanup. We reconcile accounts to statements for the agreed period.
Can you continue with monthly bookkeeping after cleanup?
Yes. Most clients transition into monthly bookkeeping to keep the books stable and avoid repeating cleanup work.
What impacts the cost and timeline?
Mainly the number of months, number of bank/credit accounts, transaction volume, and whether sales platforms/processors are involved.
Do you work by email?
Yes—email-first workflow is best for documentation and quick clarification during cleanup.

Email us: how many months are behind, how many bank/credit accounts you have, and your approximate monthly transaction volume — we’ll recommend scope and next steps.